TAG, MB, KD meet 4.27.2010 to begin talking about presentation


Agenda:
  • Review schedule
  • Adobe Connect update (remote participation by hartford librarians
  • Set tentative date for presentation
    • Wk of May 24 is current target: Ask ref if we can use their meeting slot that week? (day/time?)
    • Clear dates with rest of librarians/depts, and Hartford.
  • Collaboration / initial responsibility for different sections
    • Use Google Docs to create presentation?
      • Can work separately initially, then combine into one doc
    • How to divide up sections?

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Notes:
  • Adobe connect
    • experiment with diff techniques for sound
      • presenters vs. audience (q & a section)
      • adobe connect sound (lapel mic) vs. speakerphone
    • recording for later?

  • Set tentative date for presentation
    • Wk of May 24 is current target: Ask ref if we can use their meeting slot that week? (11 a.m. Thursday)
    • Clear dates with rest of librarians/depts, and Hartford.
    • Key participants (to clear schedule with) (invite whole staff, though)
      • whole tech committee
      • bob
      • ref/bi librarians (esp. Fran)
      • hartford librarians
  • Collaboration / initial responsibility for different sections
    • Use Google Docs to create presentation?
      • Can work separately initially, then combine into one doc
    • How to divide up sections?
      • who is going to present what?
      • (see presentation)

  • feedback gathering
    • Possible barrier to feedback: if you haven't used wikis before or arent' comfortable
    • mediated use as an option? (we post for you if you want)
  • TG: Will Matt incorporate usability studies into his part? MB: Yes.

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To do:
  • KD: Experiment with Adobe Connect
    • DONE! Contact Linda at Hartford
    • Linda and Katie are going to experiment together on Friday or early next week.
  • DONE! MB: ask ref/bi if we can use their slot on May 27 (Thur , 11 a.m.)
    • Ref says Sure.
    • if no, ask them for an alt date/time
    • once we clear w/ ref, we should
      • DONE! reserve room / equipment
        • Trustees have Fischbach blocked off all day May 27-28 (Th-Fri) )and also unofficially on Wed the 26th) but Adrienne got permission for us to use it 10:30-12:30 for our 11:00 meeting.
        • We have a laptop reserved, too - not sure if we will need it or just use the desktop there.
        • (PC lab is scheduled to be closed starting May 21.)
      • start checking key attendees' schedules
        • KD wrote up draft note to review - see 5.04.2010 meeting notes
        • KD sent note to George, Will, rest of committee individually.
  • Everyone: work up your sections.
  • DONE! KD: ask Fran about how ref wiki worked for gathering feedback
    • wiki part vs. discussions part
      • Chatted with Fran: she said that it worked well, but people are still getting used to using a wiki. People used the discussions tab, but also sometimes had discussions on the wiki page itself. She said it's good to show people how to do it first.
        • I think that maybe the discussion tab will work better if we post some questions there for people to respond to.
        • It's okay with me if people want to edit the page directly - maybe set up a page just for this?
        • Since a lot of people aren't familiar with wikis, make a Quick & dirty camtasia video on registering for wiki and editing?
    • other methods
      • We didn't really talk about any other methods, just that some people will be more comfortable using the wiki than others
  • KD: set up meeting w/ bob to talk about:
    • how does the decision get made to further explore this or not?
      • Ask Bob about this. Is it him, tech committee, librarians, management team? some combination of those?
    • Another Bob question: Funding: is the Fixman fund for things like this?
    • KD chatted with Bob informally about meeting, but has not set the meeting up yet
  • KD: What was William's Google Scholar idea?
  • KD: put together next agenda.
    • pull stuff from presentation outline (highlights)
  • DONE! KD & TAG - look at google docs together
  • DONE! KD: set next meeting date time place (try for this time next week)